Form I-9 compliance involves more than completing a form. Employers must follow proper document verification procedures, maintain accurate records, correct errors appropriately, and establish consistent policies to meet federal employment eligibility verification requirements.
With the Form I-9 edition expiration date extended to May 31, 2027, employers need to understand the applicable form requirements, electronic system updates, and procedures for maintaining compliant records. A well-organized Form I-9 process can help employers identify errors, strengthen internal controls, and prepare for a potential inspection by U.S. Immigration and Customs Enforcement (ICE).
Join this practical webinar to learn how to complete, review, correct, audit, and retain Form I-9 records. Discover common compliance mistakes, understand employer responsibilities, and develop effective documentation and recordkeeping practices to help reduce unnecessary violations.
Session Highlights
Although Form I-9 may appear straightforward, errors in completion, documentation, and recordkeeping can create significant compliance challenges for employers.
- Understand current Form I-9 requirements and applicable form editions.
- Review the purpose of Form I-9 and the key requirements for completing each section accurately.
- Identify common errors involving employee information, employer certification, signatures, dates, and supporting documentation.
- Understand acceptable documents and employee rights during the employment eligibility verification process.
- Learn how to identify and correct Form I-9 errors properly while preserving an appropriate audit trail.
- Establish effective internal audit, document correction, and storage procedures.
- Understand applicable Form I-9 retention requirements for current and former employees.
- Review E-Verify requirements, case processing, and applicable alternative procedures for examining documents remotely.
- Understand how to prepare for a potential ICE or Department of Homeland Security inspection, including responding to a Notice of Inspection.
- Learn about common compliance pitfalls and practical steps to strengthen internal Form I-9 policies.
- Understand how to avoid improper document requests and discrimination during the verification process.
- Develop a practical approach to maintaining accurate, organized, and inspection-ready Form I-9 records.
Why You Should Attend
- Stay Up to Date with Form I-9 Requirements: Understand the latest form edition requirements, including the May 31, 2027, expiration date extension, and what it means for your organization.
- Ensure Accurate Form Completion: Learn the correct procedures for completing, reviewing, and verifying Form I-9 to avoid common mistakes.
- Identify and Correct Compliance Errors: Discover how to recognize documentation gaps, correct errors appropriately, and maintain accurate records.
- Strengthen Internal Compliance Practices: Develop consistent policies and procedures for employee document verification and recordkeeping.
- Prepare for ICE Inspections: Understand what employers should expect during an inspection and how to organize and maintain records for effective compliance.
- Minimize Compliance Risks and Penalties: Identify common violations and implement proactive measures to reduce potential enforcement risks.
- Improve Record Retention Practices: Gain clarity on Form I-9 retention requirements and establish reliable documentation management procedures.
Who Should Attend
- HR Managers, HR Directors, and HR Professionals
- HR Generalists, HR Specialists, and HR Administrators
- Payroll Managers and Payroll Administrators
- Compliance Officers and Compliance Managers
- Business Owners and Employers
- Employee Relations Professionals
- Talent Acquisition and Onboarding Specialists
- E-Verify Administrators
- Legal and Employment Compliance Professionals
- Employer-Authorized Representatives
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